01
Form Builder
Build the registration itself with a visual editor, field controls, live preview and page structure.
Registration infrastructure
GS Forms.
Build a registration once. Then let the form handle the attendee journey.
GS Forms connects form building, conditional logic, attendee data, QR entry passes, automated email, live responses, Google Sheets, analytics and venue check-in into one system.
Form BuilderQR Entry PassAuto MailLive DataAnalytics
The GS Forms ecosystem
It starts with a form. It doesn't end there.
GS Forms is the registration layer of the GalSol event stack. A submission can flow into attendee data, personalised communication, a QR entry pass, venue check-in and connected analytics.
Form BuilderFields · logic · themes
Auto MailConfirmation · receipt · pass
Entry PassQR · per-day attendance
AnalyticsResponses · charts · insights
One connected attendee flow
Registration becomes an operational system.
Instead of collecting names into a dead spreadsheet, GS Forms keeps the useful parts of a registration connected to what happens after submission.
01
CollectBuild the form around the exact information the event needs.
02
StorePublished responses flow into the connected Google Sheet data
layer.
03
CommunicateSend automatic, branded responses using merge tags and
conditional mail groups.
04
AdmitTurn registrations into QR entry passes and verify them at the
venue.
05
UnderstandUse the connected analytics experience to monitor and analyse
response data.
Core capabilities
Every major part of GS Forms has a job.
The system is divided into distinct capabilities, so the page gives each one its own place instead of hiding the product behind one generic feature list.
02
Conditional Logic
Show fields or pages based on earlier answers, with configurable conditions and logic.
03
QR Entry Pass
Create a QR-coded attendee pass automatically from a submission when enabled.
04
Auto Mail
Send confirmation, response receipt and entry-pass emails from the registration flow.
05
Analytics Connection
Move from raw submissions to connected dashboards, charts, filters and deeper analysis.
06
Google Sheet Data
Published registrations create the spreadsheet-backed data layer used by the wider workflow.
07
Venue Scanner
Use generated passes at the door and record daily attendance against the valid token.
08
Gal AI
Use the AI assistant inside the builder to create and modify form, email and pass configuration.
01 · Form Builder
Build the form your event actually needs.
Start from a blank form or a registration template. Arrange fields, configure validation, build sections, preview the multi-page flow and publish when the structure is ready.
✓
Blank, Event Registration, Workshop, Feedback and RSVP starting
points.
✓
Required fields, option controls, number validation, file limits and
field-level configuration.
✓
Section breaks create multi-page forms with page-level
conditions.
✓
Instant local editing state, undo/redo history and backend
synchronisation around the builder workflow.
Form Builder — fields / live previewPRIMARY
02 · Entry Pass
Registration can become the ticket.
When the pass system is enabled, each valid submission can generate a QR-coded entry pass containing attendee and event information. The pass is connected to the attendee record and the scanner workflow.
✓
Unique pass token generated for the submission.
✓
QR code resolves to the GalSol scanner workflow for verification.
✓
Event name, venue, dates, rules, logo and colour settings can shape the
pass.
✓
Multi-day events keep separate check-in records for each event
day.
✓
Scanner handles valid, blocked, wrong-day, invalid and already-admitted
states.
Entry Pass — QR pass / attendee passPRIMARY
Pass design surface
Make the pass feel like part of the event.
The pass keeps event identity and visual settings alongside attendee information, so the credential feels designed for the event while remaining tied to the registration.
Event identityEvent name, venue, date and time.
RulesPass-specific entry instructions.
BrandingBanner, text, accent and logo settings.
Attendee mappingName, email and selected submission data.
Venue operations
Built for the door.
The scanner verifies a token, checks the current-day status, records admission, and handles invalid, blocked, wrong-day and already-admitted cases explicitly.
QR verificationLive admitAlready checked inBlocked passWrong
event dayInvalid token
03 · Automated Email
Turn a submission into the right message.
GS Forms includes a dedicated mail system for automatic responses. Instead of manually sending confirmations after registrations, configure communication as part of the form.
✓
Confirmation email after successful submission.
✓
Response receipt when enabled.
✓
Entry-pass email for registrations using the pass system.
✓
Conditional mail groups based on radio/dropdown answers.
✓
Built-in and field-derived merge tags for personalisation.
Example mail architecture
01
Registration receivedDefault confirmation
AUTO
02
Response receiptSend the recorded response back to the attendee
OPTION
03
Entry passPass delivery within the registration flow
PASS
04
Conditional mail groupSend a different message to a matching audience
RULE
Up to five mail groups per form. Each group targets its
respondents by a condition (or none, as the default), with its own subject and email block composition —
one respondent receives exactly one email.
Auto Mail — mail groups / blocks /
settingsSECONDARY
Analytics — connected form analyticsPRIMARY
04 · Analytics
See what your registrations are telling you.
GS Forms feeds the connected analytics experience. This page only introduces the relationship: registration responses become structured data, then the Analytics workspace turns that data into an operational view for the organiser.
Live response updates
Monitor responses as they arrive.
Visual dashboards
Use configurable charts and dashboard layouts.
Smart filters
Find the records that matter without losing the dataset.
Deep analysis
Move into rows and formula-free pivot analysis.
This is the GS Forms overview. The full Analytics product gets its own page, so this CTA
intentionally links there.
Explore GS Analytics ↗
05 · Data layer
Your registrations stay usable beyond the form.
A published form creates and writes to its own Google Sheet-backed response store. The wider data workflow reads that data, protects system columns and supports structured editing without silently breaking existing records.
✓
Submission ID and Submitted At anchor the response record.
✓
Each form field becomes part of the connected dataset.
✓
Pass and Mail Status columns appear when those systems are
enabled.
✓
Published columns are append-only so historical answers are not
shifted.
Response structure
One response row becomes more than one answer.
Submission ID · Submitted At · Name · Email · …
Pass Token · Day 1 Check In · Day 1 Check In At · Day 1 Check In By
Mail Status
Google Sheets sourceStable
columnsResponsesPass trackingMail status
06 · Form design depth
More than the usual few fields.
The builder's field system is broad enough for registrations, surveys, feedback, applications, workshops and structured event intake.
Field types
Use the field type that matches the data you actually need.
Short Answer
Paragraph
Email
Phone
Number
Dropdown
Multiple Choice
Checkboxes
Date
Time
File Upload
Linear Scale
Multiple Choice Grid
Checkbox Grid
Section Break
Image
Event Pass
Control how the form behaves
Build structure and rules around those fields instead of accepting a one-size-fits-all submission flow.
Required fieldsOption listsMin / max validationFile type / sizePage breaksPage conditionsField
conditionsAND / OR logicLive previewCover imageSuccess messageRedirect
URL
Conditional logic supports field-level visibility and page-level visibility based on earlier answers,
helping long registration journeys show only the relevant sections.
T
Theming
Control theme colour, background mode, fonts and presentation settings.
C
Cover Image
Give the registration page a branded opening before respondents reach the fields.
P
Publish / Close / Reopen
Move forms between draft, published and closed states and reopen when needed.
L
Limits & windows
Set a close date, maximum submissions and whether multiple submissions are permitted.
07 · The rest of the system
The details make the workflow complete.
GS Forms has a wide surface area. These features matter when the form becomes part of a real event operation.
Templates
Blank, Event Registration, Workshop, Feedback and RSVP starting points.
Search & filters
Find forms and filter workspace views by relevant state and ownership.
Live response count
See how many submissions are associated with each form.
Shareable URL
Published forms can be shared directly for registrations.
Scannable form QR
Make a registration form easier to distribute through a QR entry point.
Embed support
Place a GS Form into another site with a canonical, auto-sizing iframe flow.
File uploads
Collect uploaded files with configured acceptance and size controls.
International phone input
Phone fields support country selection and formatted international values.
Submission validation
Required fields and type-specific validation are checked before acceptance.
Persistent editing
Changes are persisted locally for smooth editing and synchronised through the product workflow.
Undo / redo
Form, pass and email editing keep tab-scoped history for controlled iteration.
Connected permissions
Dashboard, responses and pass access can be governed separately for shared forms.
Response editing
The connected sheet editor can read and mutate published response data with protected system columns.
Stable historical columns
Later fields append instead of shifting historical response columns.
Owner-backed data access
Published data remains in the owner's connected Google Sheet while authorised collaborators can access it through GalSol.
08 · Gal AI
Build and edit the registration with AI.
Gal AI is built into the Form Builder and works from the current form context instead of becoming a generic chat box.
✓Create or modify form fields and settings.
✓Update themes with a cohesive set of visual properties.
✓Modify supported entry-pass configuration.
✓Create and edit multiple mail groups and email blocks.
✓Use valid merge tags from the actual form context.
09 · Collaboration
Let the team work on the same registration.
Shared-form access can extend across the registration, responses, dashboard and passes, with separate permissions returned to the UI.
✓Owner and shared-form workflows.
✓Separate access for dashboard, responses and passes.
✓View-only versus edit-capable response access.
✓Data writes continue through the form owner's Google-connected sheet.
Build the registration layer
Collect the response. Issue the pass. Send the mail. Know what happened.
GS Forms sits at the centre of the attendee workflow — from the first question on the registration page to the final check-in and the data behind the event.